IUPUI: Human Resources Policies

Staff covered by this policy	This policy applies to all employees of Indiana University
Philosophy	The university has a history of allowing solicitation of charitable contributions in the workplace. Employees have the opportunity to contribute to their own university and health and human services organizations that serve the communities in which they live.
Conditions for access to payroll deduction	The United Way and the Indiana University Foundation will continue to have access to the workplace and to the payroll deduction system for solicitation. When employees want to contribute to other organizations, access to the workplace and to the payroll deduction system for solicitation will be determined by each campus on the following basis. Only federations representing a number of organizations will be considered. No individual organization will be granted access. The organizations represented by federations or combined campaigns must be health, education, or human services agencies recognized under Section 501(c)(3) of the Internal Revenue Code and expend at least 60% of their budgets in the counties surrounding the campus. Federations must be able to demonstrate that a minimum 80% of the funds contributed is granted to the beneficiary agencies. Each federation will make available to the Chancellor its financial records and other information reasonably requested as a condition to being granted access and to maintain its access. This information is to be provided with the understanding that the information will be available to public inspection.
Granting access to payroll deduction	Federations meeting the above requirements may be granted access to the workplace and to the payroll deduction system for solicitation if they can demonstrate that a minimum of 3% or 100 full-time employees, whichever is greater, working on the campus desire to contribute directly to their campaign through payroll deduction. Federations may demonstrate the interest of campus employees in either of the following ways: By demonstrating that the required percentage of full-time campus employees has made designated gifts to the federation or an agency covered by the federation through the method of donor option designation prescribed for the annual United Way fund drive By presenting to the Chancellor a letter of interest signed by the required percentage of full-time campus employees For federations which do not meet the above requirements, campus administrators will work with the federation and the United Way to explore the possibility of distributing information to employees through the campus United Way campaign. In these instances, the federating wishing to be considered must meet the guidelines of the United Way. After access is granted, if the minimum number of employees does not designate the federation as a recipient of payroll deduction in any year, the federation will not be granted access to solicitation and payroll deduction the following year. Access may be granted in subsequent years in the same way as obtained initially.
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