IUPUI: Human Resources Policies

Staff covered by this policy	This policy applies to appointed Service and Maintenance staff.
A. Introduction	The university will generally not close because of adverse weather. It is the university’s policy to operate at all times, and staff are expected to report for duty unless notified otherwise.
B. Options for covering an absence due to adverse weather	1. Employees are expected to use their best judgment if adverse weather creates extreme travel hazards when traveling to or from the workplace. They should not endanger themselves nor ignore the statements of local officials about traveling during adverse weather. The employee should make every effort to notify the departmental supervisor. The advance notice requirements for use of time off will be waived. 2. The department may authorize use of the following options so that staff do not suffer loss of pay: a. Accrued paid-time-off benefits b. Accrued compensatory time c. Make up the work on an hour-for-hour basis during the same workweek d. Instead of charging an absence against the items listed above, staff may request an absence without pay and with benefit accrual.
C. Guidelines for when campus is closed	1. If adverse weather conditions are widespread and extremely severe, a campus chancellor or vice president may close the campus. Local radio stations announce such a closure. a. The cancellation of classes does not mean that the campus is closed. Closing the campus is a specific action of a chancellor separate from a decision to cancel classes. When a campus is closed, pay continues for all staff for whom the closing occurs on a scheduled workday. Staff do not have to charge the absence to an allowance or make up the time. An absence charged to weather should be coded on the payroll voucher.
D. Compensation for work performed when a campus is closed	1. There are some jobs which require employees to work during such circumstances. Supervisors are to notify employees in such jobs of this requirement and to contact Risk Management to have Emergency ID cards issued to these employees in advance. 2. Service and Maintenance employees who are required to work when the campus is closed due to adverse weather on their scheduled workday receive pay for the hours worked plus one of the types of premium compensation listed below. The department head determines which type of additional compensation the employee receives. a. Pay at the rate of one and one-half times the hourly rate b. Time off at the rate of one and one-half times the hours worked Revised July 2006
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