IUPUI

Human Resources Policies

 Compensation 317-274-4537

Service Maintenance Staff
2.2 Position Classification

Staff covered by this policy
 This policy applies to all appointed, SM staff represented by AFSCME, Local 1477.
Introduction
 Positions are classified into the most appropriate job and are identified with that job’s distinguishable characteristics, including the job evaluation results and assignment to a grade level. The university reserves the right to eliminate, change, and establish classification levels and salary grades.

AFSCME, Local 1477 is notified of SM job classification changes and the reasons for the changes

Availability of position descriptions
 Supervisors should make a bona fide effort to have an up-to-date job description for each position they supervise. Supervisors should ensure that all incumbents have a copy of their job description.
Procedure 2.2

When a position has experienced significant changes, the supervisor may wish to initiate the process to have the position reevaluated. The steps below describe this process.

Procedure on how to process a position reclassification

  1. The supervisor initiates the process.  The incumbent or supervisor (in absence of an incumbent) should complete a Job Analysis Questionnaire/Profile and an Essential Job Functions form.
  2. The requesting department may initiate a Financial Information System (FIS) Position Maintenance Document.  A copy of the FIS Position Maintenance Document should be submitted to Human Resources Administration with the completed questionnaire or the position number may be written on the questionnaire.
  3. The Compensation Services staff will contact the department and request additional information or clarification of the stated duties and responsibilities.
  4. When the review is complete, Human Resources Administration will assign an appropriate classification and associated salary grade for the position.  It will also notify the department regarding the review results.
  5. The supervisor is to notify the incumbent of the review results.
  6. Disagreements over classification level assignments are not subject to the grievance procedure.

 

All-campus procedure on how to appeal a review

  1. Incumbents (with the approval of the supervisor), supervisors, deans, or administrative officers may appeal the results of a review through Human Resources Administration. Requests must be made within one month of receiving results of the review.
  2. Appeals will be submitted to an appeals committee as soon as feasibly possible. Human Resources Administration makes functional group determinations. Appeals may address only classification and ranking issues within a functional group.
  3. Departments cannot request an additional review for six months, unless the duties and responsibilities of the position change significantly.
  4. Disagreements of appeal results over classification level assignments are not subject to the grievance procedure.
 

Numerical Index