A. Official university holidays

B. Religious holidays

1.     Departments should make reasonable accommodations in the work schedules of staff who want time off to observe a bona fide religious holiday that is not in the above list. Supervisors may allow staff to take time off without pay or rearrange their schedule to make up for missed work time.

1. Staff can also use accrued vacation, sick, or compensatory time to cover the absence.

C. Campus Holiday

1.       At IUPUI, the Campus Holiday is Good Friday. Academic areas have the option to schedule the Campus Holiday during Spring Break.

2.    If academic areas exercise this option, employees who work on the Campus Holiday are paid at the regular rate of pay and receive equivalent time off on a mutually agreeable date. These employees do not then receive Holiday Incentive Pay (HIP) when working on Good Friday.

D. Eligibility for paid holidays

1.   To receive holiday pay, employees must meet the following criteria:

a.   Be on appointment (50% FTE or greater) prior to a holiday.

                         i.   Each holiday is considered to be eight hours for full-time, appointed staff and is prorated by FTE for part-time, appointed staff.

b.   Be in pay status either the day before or the day following the holiday.

2.   Staff who are appointed on a day following a holiday do not receive pay for the holiday.

3.   Staff who return from a leave of absence on a day following a holiday do not receive pay for the holiday.

4.   Staff who terminate on a day immediately before a holiday (which falls on the next workday) do receive pay for the holiday.

E. When IU observes holidays

1.       If a legal holiday falls on a Sunday, the holiday is observed on the Monday immediately following the holiday.

2.   If a legal holiday falls on a Saturday, the holiday is observed on the Friday immediately preceding the holiday.

3.   Staff who work in a seven-day operation observe the holiday on the nationally recognized day, if they are required to work that day.

1. An employee whose regular day off is both the observed and the legal holiday will receive eight (8) hours off with pay at a mutually agreeable date, except that it must be used by the end of the last full pay period in December of the next year and is not paid if not used.

F. Compensation when staff work on observed holidays

1.   When SM staff must work on the Friday after Thanksgiving or Martin Luther King, Jr. Day, they receive regular pay plus equivalent time off on a mutually agreeable date. Staff do not receive Holiday Incentive Pay (HIP) for working on these holidays.

2.   When SM staff must work on any of the other university observed holidays, they receive payment at a rate of pay equal to one and one-half times the regular rate (Holiday Incentive Pay) plus equivalent time off on a mutually agreeable date. See the exception under section, “Campus Holiday.”

3.   Departments cannot grant time off for a holiday in advance of the date on which the holiday falls.

4.   Staff must take time off by the end of the last full pay period in December of the next year or they lose it.

5.    In a seven-day operation, when the holiday falls on a Sunday, staff receive Holiday Incentive Pay plus Sunday premium.

Revised July 2006

Numerical Index