IUPUI

Human Resources Policies

 Employee Relations 317-274-8931

Service Maintenance Staff

10.1 Absences With and Without Pay and Benefits Accrual

Staff covered by this policy

 This policy applies to all appointed SM staff represented by AFSCME, Local 1477.

Introduction

Regular attendance is a condition of employment. All employees are personally responsible for reporting anticipated absences to their supervisor before they are scheduled to begin the workday.

Reporting absences

 All staff are personally responsible for reporting anticipated absences to their supervisor in accordance with departmental or campus policy or practice.
  • If an absence is due to an emergency, the employee must notify the supervisor as soon as possible explaining the reason for the absence and expected time of return to work. 
  • If the supervisor cannot be reached, the employee must follow the call-in procedure of the department.
  • If a staff member is absent for three consecutive workdays without properly notifying a supervisor, this may lead to termination.
  • If a staff member is absent for five consecutive workdays without properly notifying a supervisor, this will result in termination.

Absences with pay and benefits accrual

 Staff accrue benefits and receive pay for absences that are allowed under the following policies:  

4.3, Overtime (specifically, compensatory time off for overtime worked)
10.2, Holidays
10.3, Income Protection
10.4, Vacation
10.5, Funeral Leave
10.8, Military Training
10.9, Voting and Court Duty
8.3, Adverse Weather
8.2, Adverse or Unsafe Working Conditions

Absences without pay and without benefits accrual

 Staff do not receive pay or earn benefits during the following situations:  a temporary reduction of force, a leave of absence, or time away from work not covered by a paid-time-off benefits policy.

If an employee does not return to the job after 160 continuous work hours without pay (30 calendar days), the department must initiate a discretionary leave of absence or a termination. The amount of work hours is prorated by FTE for part-time staff.

Absences without pay and with benefits accrual

 Staff who are absent without pay earn benefits under the following conditions:
  • An employee cannot work due to a short layoff of 30 calendar days or less or at the request of a supervisor or department head.
  • An employee cannot travel to work due to adverse weather (even though the campus is open) or cannot work because of adverse working conditions or facilities.
  • An employee is receiving Worker’s Compensation payment supplemented by paid-time-off benefits.
  • An employee is serving military duty such as annual training (beyond military leave), weekend drills, or special-instruction service schools.

Numerical Index