This policy applies to all appointed non-union Support and Service Staff and Professional Staff who are eligible for overtime.  

A. Work hours

1. The workweek for all campuses and departments begins and ends at 12:00 midnight on Saturday.

2. The normal (or basic) full-time work schedule consists of five, eight-hour days and 40 hours each workweek. Departments may allow alternate or flexible work schedules that support operational needs.

3. Departments should not schedule employees to work on a regular basis for more than six days of the week.

4. If an appointed support and service staff member's scheduled day off is changed, he or she receives compensation at time and one-half for hours worked that day. However, if the support and service staff member receives notice of the change in scheduled days off at least five calendar days in advance, the employee is compensated at the regular rate.

B. Record-keeping responsibilities

1. Weekly work schedules should be documented and maintained with other payroll-related records within the department.

2. It is each employee's responsibility to accurately record all hours worked on the university-provided timekeeping device or form.

3. It is each department's responsibility to maintain a record of all hours worked.

   1. Each employee must submit the recorded time to his or her supervisor for approval. The supervisor is responsible for verifying the accuracy of the time submitted.

C. Rest periods for support and service staff

1. Departments and supervisors will make efforts to permit support and service staff employees to take rest periods. Reasonable rest periods normally consist of a 15-minute break during each half-day of work. Supervisors can ensure the efficiency of a work unit by scheduling rest periods at staggered times. Supervisors may use discretion in scheduling additional breaks for support and service staff who work in adverse conditions, for example, in extreme cold.

2. Support and service staff may not skip a rest period to

   1. Compensate for a late arrival to work

   2. Compensate for an early departure from work

   3. Accumulate time

D. Lunch breaks

1. Staff receive one hour off for lunch each day, unless a department has established a different schedule. Staff should not be required to work more than six consecutive hours without a minimum of a one-half hour lunch period free from the job.

E. Off-campus work

1. When departments require support and service staff or professional staff who are eligible for overtime to perform a work assignment, attend class, etc., at a location away from the campus of their normal work assignment, they are eligible for pay for the time spent on the activity.

2. Lectures, Meetings and Training Programs. Approved attendance at lectures, meetings, training programs and similar activities is work time if one or more of the following occur:  

   1. attendance is during normal work hours

   2. attendance is required by the university

   3. the event is work related

   4. university work is performed

3. Conferences. When attending a conference, once daily conference activities are completed and the employee's time is his/her own; the time is not work time. Time spent on meal breaks, sleeping, and attending voluntary social events presented as part of the conference is not considered work time.

4. Travel Time. The principles which apply in determining whether time spent in travel is work time depends upon the kind of travel involved.

   1. Travel time during normal work hours is work time.

   2. Home to Work Travel:  An employee who travels from home before the regular workday and returns to his/her home at the end of the workday is engaged in ordinary commuting, which is not work time.

   3. Home to Work on a Special One-day Assignment in another City:  An employee who regularly works in one city is given a special one day assignment in another city and returns home the same day. The time spent in traveling to and returning from the other city in excess of the time the employee would normally spend commuting to the regular work site is work time.

   4. Overnight Travel Away from Home Community:  The following provisions apply to travel time that keeps an employee away from home overnight:

      1. Driving that the employee is required to perform is work time.

      2. Time when work is performed while traveling is work time.

      3. Travel time during normal work hours is work time.

      4. Travel time on a day off during hours that are normal work hours during the week is also work time.

      5. Travel time not covered above is not work time.

      6. A break in travel for meals is not work time.

      7. Time at the destination when the employee is free to come and go as he or she wishes is not work time.

F. Uniform change time

1. Some staff are required to wear uniforms, but are not permitted to wear the uniforms to and from work. In these cases, staff are allowed ten minutes of compensable time in a scheduled workday to change into and out of uniforms.

G. Shift preference

1. Shift preference for job openings having identical duties and responsibilities is given in order of occupational unit seniority. This is not applicable in units where the practice is to rotate shift assignments on a regular basis.

H. Call back for support and service staff

1. A support and service staff employee who is called back to work at his or her regular position outside the scheduled workday, and who must make an additional trip to and from work outside the normal workday, is compensated for a minimum of three hours at time and one-half if the work takes less than three hours. If it takes more than this, the employee is compensated for all such hours at time and one-half.

2. A Professional Staff employee who is eligible for overtime and who is called back to work at his or her regular position outside the scheduled work day is compensated for the actual time worked. This actual time worked will count in determining if overtime has been worked for the week.

1. Support and service staff are eligible for on-call pay for designated on-call hours when they are required to be available (on stand by) to work on off-duty hours over and above their normal scheduled hours of work. During the designated on-call hours, employees assigned to on-call status are unrestricted in movements or location but must remain accessible by phone or pager and in a fit condition to work. On-call employees must be available when called to report to work within the time period established by the supervisor or be available to respond by telephone to answer questions or make decisions.

2. Employees assigned to on-call status are paid $1.50 or $2.00 per hour (as determined by the department) for the designated on-call hours. If called in, on-call pay is discontinued during the hours the employee is called in. If called in or called back requiring an additional trip to and from work outside the normal workday, the employee will be compensated for a minimum of three hours at time and one-half plus any other applicable premiums.

3. Employees assigned to on-call status who cannot be located, who do not respond in a timely manner, or who fail to report to work when called in will forfeit on-call pay and be subject to disciplinary action.

1. Shift differential is paid for hours worked between 3:00 p.m. and 8:00 a.m. provided a minimum of four consecutive hours is worked during the designated shift differential period.

2. Shift differential is not paid if the scheduled shift is less than four hours.

3. A staff member who is scheduled, called back, or called in to work outside the normal daily work schedule (and requires an additional trip to and from work outside the normal workday) is eligible for shift differential for time worked between 3:00 p.m. and 8:00 a.m. regardless of the length of time worked.

4. Shift differential applies to support and service, hourly, and student hourly including work study staff.

5. A staff member who is absent and charges time to accumulated paid-time-off benefits, will be paid shift differential if it would have been paid for the time worked. Shift differential is not paid on paid-time-off benefits received as terminal pay.

6. Shift differential is factored into the calculation of overtime worked between 3:00 p.m. and 8:00 a.m. Shift differential rates are published annually in the Salary Schedule for Staff Employees.

1. Time worked between 12:00 a.m. and 12:00 midnight on Sunday is paid at a rate of pay equal to one and one-quarter the hourly rate. This provision applies to support and service staff, hourly, and student hourly including work study staff.

Revised  August  2007

Numerical Index